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Federal Aviation Administration Administrative Specialist in Des Moines, Washington

Summary The position serves as the Administrative Specialist in a Federal Aviation Administration (FAA) Service Center Region and Region, Office of Policy, lnternational Affairs & Environment (APL), National Engagement and Regional Administration (ARA). This position directly supports the Regional Administrator (RA) and reports directly to the Deputy RA (DRA). The position provides a wide range of administrative support for a variety of projects associated with the functions of the RA. Responsibilities FV-G: Overall objectives and resources available for projects/studies/reports are established by the supervisor in collaboration with the Administrative Officer (AO). Incumbent works independently, having developed expertise in the line of work. Incumbent resolves most conflicts that arise, coordinates the work with others when necessary and interprets policy on their own initiative in terms of established objectives. Incumbent determines the approach to be taken and the methodology to be used. Supervisor and Administrative Officer are kept informed of progress and potentially controversial matters. Completed work is reviewed from an overall standpoint in terms of feasibility, compatibility or effectiveness in meeting requirements or expected results.Assists the AO by completing assigned projects and studies. May serve as a member on larger more complex projects and studies. Upon request, assembles, summarizes, analyzes and presents data with recommendations for required action to the AO. Serves as back-up AO as needed.Provides administrative support at meetings as identified by the RA or DRA. Coordinates conferences and assists with regional programs and other special events. Collects and organizes data for various reports and organizes and presents to RA and DRA to meet associated deadlines. Establishes and maintains subject matter files. Assembles and summarizes information from files for RA and DRA.Reviews and manages incoming and outgoing correspondence for applicability, appropriate routing, accuracy, and format. Maintains the automated mail control program to log, edit, and query all correspondence. Works closely with lines of business and staff offices as well as the Administrator’s Correspondence office, to ensure controls are answered in a timely manner.Coordinates travel plans and manages calendar for meetings, conferences, teleconferences, etc., and ensures detailed itineraries are completed, briefing materials are ready, and follow-up actions are tracked.Provides back up administrative liaison support as needed, for assigned responsibilities between the Office of the Regional Administrator and other regional and national offices within the FAA; other Federal agencies; local and state government offices; and private organizations.Works in a team environment to ensure continuous support coverage for the Regional Administrator’s Office.Performs other duties as assigned.FV-F: Uses independent judgment or discretion in the handling of confidential information. Assists managers and other employees in day-to-day operations, and applies experience and advanced knowledge to plan and perform administrative assignments for projects/programs. Identifies and informs managers and/or other employees of problems/issues that require their attention and helps them develop and recommend solutions. Work is reviewed regularly during assigned tasks and at completion to ensure timeliness and all aspects of quality.Coordinates varied administrative projects simultaneously and performs a full range of administrative and management duties and support services. Anticipates managers' needs by performing routine assignments such as locating and summarizing information from files and documents. Interacts with high-ranking officials internal and external to the agency and is present during management discussions.Acts as a primary representative with members from both Government and private industry to arrange meetings and address correspondence issues. Supports the organization, accomplishing administrative and management programs in support of office goals, objectives and functions.Screens incoming calls and walk-in appointment requests, greets and assists visitors, maintains calendars, schedules appointments for meetings and conferences, coordinates travel plans and ensures detailed itineraries and briefing materials are provided, and tracks incoming and outgoing correspondence.Performs other duties as assigned. Requirements Conditions of Employment We are not accepting applications from noncitizens. Qualifications FV-F: To qualify at this level you must demonstrate that you possess at least one year of specialized experience equivalent to the FV-E level. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience includes: Experience demonstrating the ability to analyze office needs, gather pertinent data, recognize solutions, plan and organize work and convey information to high levels of management.FV-G: To qualify at this level you must demonstrate that you possess at least one year of specialized experience equivalent to the FV-F level. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience includes: Responding to requests for data or reports, coordinating presentations, and managing the day-to-day operations of the office including calendars, travel and time and attendance records.This position may be filled at the FV-F or FV-G.Identification of promotion in the vacancy announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon the selectee meeting training, qualification requirements and recommendation by the supervisor. Education Education substitution for FV-F: Successful completion of a full 4-year course of study in any field leading to a bachelor's degree, gained from an accredited college or universityEducation substitution for FV-G: Successful completion of a Ph.D. or equivalent doctoral degree, or 3 full year of progressively higher level graduate education leading to such a degree.Applicants may also qualify based on education or a combination of education and experience.If qualifying based on education, transcripts MUST be provided. Failure to provide transcripts will result in applicant not being considered for the position based on education. Additional Information We may use this vacancy to fill other similar vacant positions.Position may be subject to a background investigation.A one-year probationary period may be required.The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family.Applicants must apply online to receive consideration. Faxed, mailed or emailed applications cannot be accepted. If you need to submit additional documents, you may upload these documents with your application in USAJOBS. Supplemental documentation can also be faxed to 206-231-4150 on or before the closing date of this announcement. Please include name and the vacancy announcement number on each of your faxed pages and redact all Personally Identifiable Information (PII), such as social security number and date of birth.The FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA or Leadership and Management Dimension. In lieu of providing a response, please include WORK HISTORY IN YOUR RESUME THAT DESCRIBES HOW YOU MEET THE ANSWER YOU CHOSE FOR EACH SECTION. Please include specific examples and details which illustrate your knowledge, skills, and abilities. Please include applicable date ranges.Eligible applicants meeting the minimum qualification will be placed in alphabetical order and referred to the selecting official for consideration.This is not a bargaining unit position.Links to Important Information: Locality Pay , COLA