Seattle Genetics, Inc. Sr. Administrative Assistant in Bothell, Washington
Sr. Administrative Assistant
Drug Safety & PharmacovigilenceBothell, Washington
As an Administrative team, we are a group of individuals that love what we do and enjoy the people we work with. We know that the relationships we build are genuine and positively contributes to our work environment. We are intentional in cultivating a culture that is inclusive, collaborative, and celebrates our individual initiatives.
To be successful in this role you’ll need to be flexible, self-motivated, detail-oriented, and provide exceptional support to the Vice President and their division. You’ll be a positive and professional role model in the organization and possess strong decision-making skills, be forward-thinking, collaborative, and have a reputation for problem-solving and troubleshooting in an evolving business environment.
Primary support to the Senior Vice President of Drug Safety. Responsible for creating and maintaining the rhythm of the business through proactive planning and execution of administrative support to ensure a seamless experience for leadership and all employees within the division
Manage and maintain SVP’s complex calendar on a daily, monthly, quarterly, and annual basis to ensure accurate scheduling and prioritization
Organize complex and extensive domestic and international travel, which requires assembling travel packets and arranging all travel logistics
Manage multiple department budgets and expenses in compliance with company policy; review and approve invoices and account reconciliation. Also includes timely preparation of expense reports
Adhere to and execute administrative procedures for the team staying within corporate policy
Responsible for flawless planning and execution of onsite and offsite meetings, events, and conferences
Assist employees with conference registration and help maintain professional memberships, contact databases, and group rosters for subscriptions
Ensure a positive employee experience through the successful onboarding of new hires by making sure all necessary documents and office equipment are in place
Backup support for other admins within team
Assist with other projects and work as needed and assigned
Collaborate with other administrative staff to support department and/or company-wide events and various other initiatives as needed
5 - 7 years in an administrative role supporting senior management in a fast-paced, technology-driven environment
Ability to apply knowledge of the business and integrate into daily tasks to achieve successful outcomes in cross-functional projects and activities
Excellent organizational and interpersonal skills are required
Ability to prioritize work and deliver projects completed and on time while facing multiple distractions and interruptions
Demonstrates and role models confidence, emotional intelligence, and professionalism
Ability to pay close attention to detail when working with complex schedules or projects and react with an appropriate sense of urgency to situations or events that require a quick response or turnaround
Ability to independently problem-solve to quickly resolve issues to maintain business continuity
The ability to maintain a positive attitude with the ability to adapt quickly to changing priorities; must work well under pressure
The desire to learn and grow with the business
Able to work successfully in a team environment by building effective working relationships internally and externally with all levels of employees with different working styles and perspectives
Promote the Mission, Vision and Values of Seattle Genetics in all areas of responsibility
May require travel up to 2-4 times per year for company events and various projects
Highly proficient in MS Office products (Outlook, Word, Excel, and PowerPoint)
- Prefer AA or Bachelor’s degree
As the leading employer in our industry in the Pacific Northwest, Seattle Genetics is proud to offer a competitive total compensation package as well as a comprehensive benefits program designed to support the whole lives of our employees and their families. Benefits include medical, vision and dental coverage, group and supplemental life insurance, 401(k) with company match, tuition reimbursement, relocation assistance and much more. To learn more about Seattle Genetics, please visitwww.seattlegenetics.com.
Seattle Genetics is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to race, age, gender identity, sexual orientation, color, religion, sex, marital status, national origin, protected veteran status, disability status, or any other status protected by federal, state, or local law.