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Seattle Genetics Senior Administrative Assistant II in Bothell, Washington

Seattle GeneticsGeneral & Administrative ยท Bothell, WashingtonDescriptionSummary:As anAdministrativeteam, we are a group of individuals that love what we do and enjoy the people we work with. We know that the relationships we build are genuine and positively contributes to our work environment. We are intentional in cultivating a culture that is inclusive, collaborative, and celebrates our individual initiatives.To be successful in this role you will need to be flexible, self-motivated, detail-oriented, and provide exceptional support to the Sr Vice President and Chief of Staff in Clinical Development Operations. You will be a positive and professional role model in the organization and possess strong decision-making skills, be forward-thinking, collaborative, and have a reputation for problem-solving and troubleshooting in an evolving business environment.Principal Responsibilities: *Primary support to the Sr. Vice President. Responsible for creating and maintaining the rhythm of the business through proactive planning and execution of administrative support to ensure a seamless experience for leadership and all employees within thedivision *Manage and maintain SVP's complex calendar on a daily, monthly, quarterly, and annual basis to ensure accurate scheduling and prioritization. Also, responsible for managing calendars of direct staff and broaderdepartment *Partner with Chief of Staff to help drive division Leadership Team projects *Drive agendas for Leadership Team meetings and workshops including creating agendas, following up with team members to provide information, and creating presentations for Sr. VP review andapproval *Organize complex and extensive domestic and international travel, which requires assembling travel packets and arranging all travellogistics *Directly mentor and manage other admins in the division and in the Development organization by overseeing their daily activities and providing strategic vision anddirection *Directly mentor and manage admins in other Development functions and partner with administrative and key staff in global offices to support internationalefforts *Assist with management and reconciliation of multiple department budgets and expenses in compliance with company policy; review and approve invoices and account reconciliation. Also includes timely preparation of expensereports *Oversee and ensure Sr. VP and his leadership team have current equipment and technologies appropriate for the team's work, maintain department roster & coordinate office space/booking. *Establish and streamline administrative and operational processes for the team while staying within corporatepolicy *Create and maintain central calendar for team to include all corporate events and major businessactivities *Go-to-person for questions regarding department and corporateprocedure *Responsible for flawless planning and execution of onsite and offsite meetings, events, and conferences *Interface directly with interview teams and job candidates to coordinate complex interview schedules, make travel arrangements, and assist with expense reimbursement. Support onboarding of new hires to include ordering equipment/supplies, ensuring set-up ofwork space, and providing training on administrative processes. *Assist with other projects and work as needed andassigned *Collaborate with other administrative staff to support department and/or company-wide events and various other initiatives asneeded Qualifications: *Bachelor's degree or equivalent work experience *7-10 years in an administrative role supporting senior management in a fast-paced, technology-drivenenvironment *Experience supportingexecutivesstaff across multiplelocations *Ability to apply knowledge