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Bristol Myers Squibb Group Administrative Assistant in Bothell, Washington

At Bristol Myers Squibb, we are inspired by a single vision - transforming patients' lives through science.In oncology, hematology, immunology and cardiovascular disease - and one of the most diverse and promising pipelines in the industry - each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

Bristol Myers Squibb is a global Biopharma company committed to a single mission: to discover, develop, and deliver innovative medicines focused on helping millions of patients around the world in disease areas such as oncology, cardiovascular,immunoscienceand fibrosis.

Join us and make a difference.We hire the best people and provide them with a work environment that places a premium on diversity, integrity, collaboration and personal development. Through a culture of inclusion, we create a better, more productive work environment. We believe that the diverse experiences and perspectives of all our employees help to drive innovation and transformative business results.

Job Summary

BMS is seeking an energetic, proactive and resourceful Administrative Assistant for our Bothell facility who is willing to step into any role needed while loving the fast pace, change and variety. Under the direction of the Bothell Business Operations Supervisor, this Group Admin will be responsible for providing administrative support, as well as general clerical support to the Bothell team. This position will be based at our "JuMP Now" building.

Primary Responsibilities:

Essential duties and responsibilities include but are not limited to the following:

  • Provide shared support to Site Leadership Team and Department Managers

  • Dynamic and complex calendar management with the ability to prioritize and proactively communicate regarding potential conflicts

  • Collaborate with Exec Admin to Site VP to create presentation materials for leadership team

  • Oversee and assist with conference room scheduling

  • Schedule team meetings, workshops and large offsite meetings

  • Collaborate with IT to arrange AV/technical support when appropriate

  • Manage vendor relationships for breakroom & office supplies

  • Individual accountability for expenses using Concur

  • Collaborate with other BMS administrative teams

  • Handle and distribute incoming & outgoing mail

  • Develop strong working relationships with IT, security & warehouse teams

  • Create RFPs, negotiate, and maintain vendor contracts as needed

  • Implement, organize and maintain online documents

  • Order catering, set up before & clean up after meetings

  • Work with Facilities & Engineering to keep site running at the highest level including Lenel security system and badge accountability

  • The individual is required to achieve all assigned goals while maintaining compliance with all BMS standards.

  • Customer Service is paramount. The qualified candidate for this role must build and sustain strong relationships with internal and external stakeholders to meet site and business requirements

  • BizOps representative on JuMP Safety Committee & JuMPing-In Champion

  • Functional knowledge of Finance and Budget for BizOps

  • Collaborate with SLT & the People Team to write and publish Office Policies

  • Work with Exec Admin to VP to procure BMS site swag

Qualifications:

  • Excellent Microsoft Office skills including Outlook, Word & Excel

  • Proficiency with PowerPoint, SharePoint, MS Teams & Visio preferred.

  • Willingness to work in a fast-paced environment where individual initiative and accountability to the team are required.

  • Excellent interpersonal, written and oral communication skills are a must

  • Ability to multi-task and efficiently prioritize are critical requirements

  • Maintain confidentiality and exercise sound judgment

  • Demonstrated ability to effectively & efficiently manage multiple priorities in a fast-paced environment

Educational Requirements

  • 3-5 years of experience in a high-level administrative position

  • Bachelor's degree

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees the resources to pursue their goals, both at work and in their personal lives.

Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.

Company: Bristol-Myers Squibb

Req Number: R1527069_EN

Updated: 2020-06-30 00:00:00.000 UTC

Location: Bothell,Washington

Bristol Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, pregnancy, citizenship, marital status, gender expression, genetic information, political affiliation, or any other characteristic protected by law.

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