Bristol Myers Squibb Group Administrative Assistant in Bothell, Washington
At Bristol Myers Squibb, we are inspired by a single vision - transforming patients' lives through science.In oncology, hematology, immunology and cardiovascular disease - and one of the most diverse and promising pipelines in the industry - each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.
Bristol Myers Squibb is a global Biopharma company committed to a single mission: to discover, develop, and deliver innovative medicines focused on helping millions of patients around the world in disease areas such as oncology, cardiovascular,immunoscienceand fibrosis.
Join us and make a difference.We hire the best people and provide them with a work environment that places a premium on diversity, integrity, collaboration and personal development. Through a culture of inclusion, we create a better, more productive work environment. We believe that the diverse experiences and perspectives of all our employees help to drive innovation and transformative business results.
BMS is seeking an energetic, proactive and resourceful Administrative Assistant for our Bothell facility who is willing to step into any role needed while loving the fast pace, change and variety. Under the direction of the Bothell Business Operations Supervisor, this Group Admin will be responsible for providing administrative support, as well as general clerical support to the Bothell team. This position will be based at our "JuMP Now" building.
Essential duties and responsibilities include but are not limited to the following:
Provide shared support to Site Leadership Team and Department Managers
Dynamic and complex calendar management with the ability to prioritize and proactively communicate regarding potential conflicts
Collaborate with Exec Admin to Site VP to create presentation materials for leadership team
Oversee and assist with conference room scheduling
Schedule team meetings, workshops and large offsite meetings
Collaborate with IT to arrange AV/technical support when appropriate
Manage vendor relationships for breakroom & office supplies
Individual accountability for expenses using Concur
Collaborate with other BMS administrative teams
Handle and distribute incoming & outgoing mail
Develop strong working relationships with IT, security & warehouse teams
Create RFPs, negotiate, and maintain vendor contracts as needed
Implement, organize and maintain online documents
Order catering, set up before & clean up after meetings
Work with Facilities & Engineering to keep site running at the highest level including Lenel security system and badge accountability
The individual is required to achieve all assigned goals while maintaining compliance with all BMS standards.
Customer Service is paramount. The qualified candidate for this role must build and sustain strong relationships with internal and external stakeholders to meet site and business requirements
BizOps representative on JuMP Safety Committee & JuMPing-In Champion
Functional knowledge of Finance and Budget for BizOps
Collaborate with SLT & the People Team to write and publish Office Policies
Work with Exec Admin to VP to procure BMS site swag
Excellent Microsoft Office skills including Outlook, Word & Excel
Proficiency with PowerPoint, SharePoint, MS Teams & Visio preferred.
Willingness to work in a fast-paced environment where individual initiative and accountability to the team are required.
Excellent interpersonal, written and oral communication skills are a must
Ability to multi-task and efficiently prioritize are critical requirements
Maintain confidentiality and exercise sound judgment
Demonstrated ability to effectively & efficiently manage multiple priorities in a fast-paced environment
3-5 years of experience in a high-level administrative position
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees the resources to pursue their goals, both at work and in their personal lives.
Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.
Company: Bristol-Myers Squibb
Req Number: R1527069_EN
Updated: 2020-06-30 00:00:00.000 UTC
Bristol Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, pregnancy, citizenship, marital status, gender expression, genetic information, political affiliation, or any other characteristic protected by law.
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