Job Information
Birch Bay Water and Sewer District Finance and HR Manager in BIRCH BAY, Washington
Job Summary:
* *The District Finance & HR Manager (FHRM) reports to the General Manager and is subject to their policy direction. The FHRM is responsible for managing the District's accounting & finance, human resources, and customer service functions, and for overseeing the Clerk of the Board and administrative support to the General Manager.
Primary Duties:
- Serve as District Treasurer pursuant to RCW 57.20.135; subject to the supervisory authority and audit oversight of the General Manager. Managing all District financial functions.
- Manage District human resource program including without limitation supervising payroll, maintaining confidential personnel records, administering benefit programs supporting the General Manager in confidential labor relations functions and administering Labor and Industries programs;
- Manage all district billing and customer service functions, with direct supervision of Accounts Receivable and Payable Clerks. Consults with IT specialist in administering billing software and responding to customer inquiries;
- Confidential Administrative support to General Manager and Board of Commissioners. Oversee Commissioner's meetings preparation and recording of meeting minutes according to OPMA.
- Serve as Public Records Officer in accordance with RCW 42.56 and supervise records clerk.
Preferred and Required Qualifications:
- Five (5) years experience in accounting/finance for a Public Agency
- Preferred Bachelor's Degree in Accounting or related field.
- Five (5) years of supervision of employees.
- Must have experience in State of WA local government accounting (BARS)
- The ability to make effective written and oral public presentations.
- Must be able to maintain confidentiality.
- Must be familiar with Office 365 software; online merchant service payment providers, equipment and its operation; computer, printer, copy machine, etc.
- Washington State Driver's license; must have and maintain a good driving record.
- Non-smoker.
- Must be bondable.
- Knowledge of State and Federal grant and loan requirements is preferable.
Essential Duties and Responsibilities:
Directly responsible to the General Manager and to keep them apprised at all times. Maintain utmost confidentiality in all matters. Work in conjunction with administrative management to provide reports and recommendations to the District Board of Commissioners and General Manager to support efficient and effective District operations.
Accounting & Finance
Responsible for keeping the required books for accounting purposes as required by Washington State Law.
Responsible for the investments and cash flow needs of the District, keeping all funds "working" for the District, within the framework of District financial policies.
Ensure that funds are available as required to cover the expenses of the District.
Assist the General Manager and other staff in the annual preparation of the District budget and revenue model including the preparation of a ten-year capital improvement plan.
Monitor the Administration Budget monthly and assist in monitoring the entire budget for the District.
Supervise and reconcile monthly the accounting records to the bank records.
Maintain and reconcile all cash funds and investment accounts.
Prepare the Annual State Report, assist in an independent review of the report, and file online.
Work with the State Auditor during the audit and institute their recommendations in a timely manner.
Maintain safekeeping of securities and proper records.
Prepare monthly reports for the General Manager and quarterly reports for the Commissioners.