Job Information
Western Washington University Program Coordinator in Bellingham, Washington
Program Coordinator
Apply now (https://secure.dc4.pageuppeople.com/apply/793/gateway/default.aspx?c=apply&lJobID=501534&lJobSourceTypeID=796&sLanguage=en-us) Work type: Permanent Part Time
Location: Bellingham, WA
Categories: College of Humanities & Social Science
Position TitleProgram Coordinator - Anthropology Department
About the University
Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2022 U.S. News & World Report rankings.
Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties.
About the DepartmentWestern's Anthropology Department is part of the College of Humanities and Social Sciences, the largest college at WWU. The department maintains a four-field anthropology program with active undergraduate research labs and a vibrant MA research program. The College of Humanities and Social Sciences (https://chss.wwu.edu/) and the Anthropology Department supportWestern's mission (https://president.wwu.edu/mission-strategic-plan) , which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position
Provides administrative support for students, faculty, and staff, including department front office & reception, advising, record-keeping, assisting with travel, purchasing and receiving, directing student employees, designing marketing materials, and managing social media sites. This includes detail-intensive work using spreadsheets, databases, content management software, Word documents, Adobe CC tools, SharePoint, and other university systems such as Banner and Canvas.
This is a part-time, 9-month cyclic position with benefits. The work schedule for this position is typically Monday - Friday, 20 hours per week on campus during the academic year.
Typical duties include:
Welcoming students and families, answering inquiries about the major, and front office duties
Coordinate arrangements for program activities such as meetings, conferences, and other events
Major and minor student advising and transcript evaluation
Establish and manage files and record statistical information of students
Maintain and update department website
Screen and post student employment opportunities, events, or activities to the Department website and/or social media sites
Design and compose correspondence, fliers, posters, brochures, and announcements related to program events and activities
Design and create department annual newsletter, brochures, and other marketing materials as assigned
Manage department social media accounts
Processing faculty travel
Required Qualifications
High school graduation or equivalent experience.
Two years of office experience or equivalent education/experience
Demonstrated ability and commitment to cultivating learning and working environments that are equitable and inclusive of students and employees with diverse cultural backgrounds and social identifies
Demonstrated ability to:
Maintain confidentiality
Work effectively, professionally, and collaboratively in a busy office environment
Maintain calm and professional demeanor in challenging situations
Communicate professionally and effectively at all levels of the university
Manage time well and work effectively under multiple deadlines and pressure situations in a flexible manner
Generate high-quality work with careful attention to detail
Multi-task and stay focused on job duties
Work independently
Follow established office procedures
High level of proficiency in MS Office Suite and Adobe Acrobat
Demonstrated desktop publishing and/or graphic design skills for both print and web using Adobe Creative Cloud, including InDesign, Photoshop and Illustrator
Preferred Qualifications
Bachelor's Degree or equivalent experience.
Experience working in higher education.
Experience with SharePoint or other file management system
Experience with Banner
Social Media skills and experience coordinating online presence.
Experience with Web Design using a CMS such as Drupal.
Conditions of EmploymentAll employees must comply with our Immunization policies, includingProof of Rubeola Measles Immunity (https://policy.wwu.edu/POL-U1300.01-Requiring-Proof-Of-Rubeola-Measles-Immunity) within 60-days of hire. Please reach out toHR@wwu.eduif you need information regarding medical or religious exemption and applicable accommodations.
Salary $1,845 - $2,469 (@50%) depending on qualifications and experience
Benefits InformationBenefits Overview for Classified Positions (https://hr.wwu.edu/files/2022-01/Benefits%20-%20Classified%20Staff%20%281%29.pdf)
Bargaining UnitThis position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees.
Application Instructions
A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.
Please include the names and contact information of three professional references.
Closing Date NotesApplication review begins March 27, 2024; position is open until filled.
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation (https://policy.wwu.edu/POL-U1600.02-Ensuring-Equal-Opportunity-and-Prohibiting-Discrimination-and-Retaliation) . Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); crtc@wwu.edu
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services (https://wp.wwu.edu/hr/2015/09/02/i-need-a-workplace-accommodation/) , 360.650.3303 or 711 (Washington Relay).
Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services atvpsa.office@wwu.edu. The report can be found at:Annual Security and Fire Safety Report (https://vpess.wwu.edu/files/docs/ASRCleryreport.pdf) .
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes asexual misconduct background check (https://hr.wwu.edu/sexual-misconduct-background-checks) .
Job no: 501534
Advertised: Mar 12 2024 09:00 Pacific Daylight Time
Applications close: