Job Information
City of Bellingham Facilities Project Manager in Bellingham, Washington
Facilities Project Manager
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Facilities Project Manager
Salary
$82,212.00 - $99,600.00 Annually
Location
City of Bellingham, WA
Job Type
Full Time
Job Number
25-Facilities Project Manager
Department
Public Works
Opening Date
02/28/2025
Closing Date
3/17/2025 8:30 AM Pacific
FLSA
Exempt
Bargaining Unit
231
Description
Benefits
Questions
Nature of Work
Are you passionate about construction, design, and engineering? Do you have experience in managing capital improvement projects? If so, we invite you to become a part of our dynamic City Facilities Management team!
JOB SUMMARY:
The Facilities Project Manager functions as part of the Facilities management team. Develops and manages capital improvement projects, including the planning, organization, and coordination of construction design and engineering, including bidding and project implementation. Monitors capital budgets to ensure project expenditures remain within the scope of work. Provides technical support and manages all aspects of capital construction projects. Oversees consultants, contractors and staff performing capital construction work. Prepares construction specifications, bid documents, contracts and change orders. Conducts field inspections to collect data, verify existing/actual conditions, and monitor conformance with plans/specifications.
The current full salary range for this position is $8,108 / month - $9,823 / month. Employees receive step increases annually in accordance with the Teamsters Collective Bargaining Agreement (https://cob.org/about/employment/labor-agreements-pay-schedule) and City policy.
Research has demonstrated that salary negotiation can further inequality due to bias across gender and race. To prevent negotiation bias, the City places new employees within the published salary range based on qualifications and professional experience as listed on the application material, in accordance with City policy. This is in line with the City's commitment to accessibility, diversity, equity, and inclusion. Candidates who exceed the minimum experience requirements shall be given credit for advanced step placement at the rate of one additional pay step for each two full years of directly related or equivalent professional experience beyond the minimum requirements. Candidates who meet minimum qualifications or have experience that is not directly related or in a lower-level position will be placed at step one in the salary range. For positions that require a bachelor’s degree, one additional step may be granted for applicants with a master’s degree in a related field when the master’s degree is not required to meet minimum qualifications. The City's HR Department regularly evaluates minimum qualifications to provide equitable employment opportunities.
For internal candidates, placement within the range is based on City Pay Placement Procedures.
At the City of Bellingham, we offer a comprehensive benefits package that helps you thrive in both your career and personal life. Join our team and enjoy peace of mind knowing that you and your loved ones are well cared for. Here’s a closer look at the outstanding benefits that come with being part of our team. You can find more details on our employment benefits page (https://cob.org/about/employment/benefits) and labor agreements page. (https://cob.org/about/employment/labor-agreements-pay-schedule)
10 hours of vacation leave per month, with increased accrual over time
12 paid holidays + 1 floating holiday per year
8 hours of sick leave accrued monthly
Medical, dental, and vision insurance for employees and their families
Life insurance and long-term disability coverage
Flexible spending accounts and medical insurance opt-out program
Access to an Employee Assistance Program (EAP)
Washington State Retirement plan (DRS) for retirement security
Optional 457 deferred compensation (Retirement Savings Plan) with employer match
Leave accruals are based on 1.0 FTE, accruals are pro-rated if part-time and require employees to be in paid status at least 120 hours/month.
Closing Date/Time: Mon. 3/17/2025 8:30 AM Pacific Time
ESSENTIAL FUNCTIONS OF THE JOB:
Coordinates and prepares facility services and construction specifications and bid documents. Coordinates pre-bid and pre-construction conferences. Drafts Request for Proposals (RFP) and develops scope of work. Negotiates contracts, selects consultants and administers contracts for consulting architects, engineers, contractors, and project management resources. Compels compliance with published construction plans and specifications.
Supervises and coordinates the design and permit process and work of contractors, engineers, architects, design professionals, and other personnel to assure the efficient and economical use of program funds, personnel, materials, facilities, and time. Reviews work for compliance with contract documents and appropriate guidelines, laws, and regulations.
Monitors individual project budget summaries assuring expenditures are within approved budget, tracking changes to the contract documents that may result in change orders. Makes recommendations to the Facilities Manager on change orders as necessary. Assists with project financial reports, accounting, and grant reimbursement. Prepares project budgets and assists with budget development, as requested. Monitors and ensures all requirements of grants and contracts are met. Prepares complete reports on time with supporting conclusions and recommendations.
Develops and maintains data systems and records to track the process and progress of each project for proper evaluation, control and documentation to ensure compliance with City, State, and Federal requirements.
Serves as a resource to the Facilities Manager and other City departments by consulting on facility issues. Acts as liaison between end users, Public Works staff and contractors on City projects. Assures effective communication among consultants, contractors, department heads and other stakeholders. Conducts needs assessment and meets with City personnel to assure needs are being met by proposed designs and specifications. Communicates project status to staff and other affected groups, keeping building occupants informed as to the progress of projects and of any developing problems, recommending alternative courses of action to mitigate such problems.
Creates presentation materials; authors written and oral reports and media materials. Uses speaking engagements, media interviews and other methods to enhance the community's awareness of, and appreciation for, capital projects and to educate community stakeholders regarding each project's function and objectives.
Plans, conducts and presents at project related meetings. Coordinates design, specification and construction meetings.
ADDITIONAL WORK PERFORMED:
Conducts periodic inspections of facilities. Communicates with other City staff as appropriate to initiate required corrective action.
Prepares grant applications.
Performs backup, team, and project duties as assigned.
Performs other similar duties within the scope of the classification.
WORKING ENVIRONMENT:
Works in an office or meeting room setting and at field locations in all types of weather. Field inspection work may be near noisy machinery, with the possibility of exposure to environmental and chemical allergens standard to the building construction industry. Traverses rough terrain and inclines. Bends, reaches, pushes, pulls, and twists. May sit or stand for long periods of time. May occasionally lift and carry items weighing up to 50 pounds. Attends meetings or performs duties outside of normal office hours. Moves throughout the facilities. Frequently drives motor vehicles to perform duties in the field, at multiple sites, or travel out of the County. Possibility of exposure to hostile and offensive language from the public. Uses appropriate safety equipment and follows established work safety policies, practices and procedures.
Physical ability to perform the essential functions of the job, including:
Frequently operate a computer and read a computer screen or typewritten page;
Correctible visual acuity, hearing and manual dexterity sufficient to operate a motor vehicle;
Move between work sites, including undeveloped land and project development sites;
Occasionally transports objects (lids, covers, etc.) up to fifty (50) pounds.
Experience and Training
- Bachelor's Degree in Engineering, Architecture, Construction Management or related field,
AND
- Four years progressively responsible experience with commercial building construction projects required.
OR
- Post-secondary vocational or occupational training in related field plus 6 years of direct construction project management.
A combination of experience and training that provides an applicant with the necessary knowledge and skills to perform the job will be considered.
Necessary Special Requirements
Employment contingent upon passing a criminal conviction and local background check.
Verification of ability to work in the United States by date of hire.
Valid Washington State driver's license and good driving record. A three-year driving abstract must be submitted at time of hire with periodic re-verification required.
Must be able to complete an asbestos abatement certification per federal requirements and successfully pass State health check annually.
Selection Process
Please ensure your application is complete and all required information has been provided. Standard completeness means all application fields (contact information, personal information, education, work experience, references, and required supplemental questions). Provide as much detail as you believe will fully describe your experience and training.
Interviews for the most qualified candidates are tentatively scheduled for the week of March 31, 2025. Invitations to participate in the Interview process will be sent via e-mail on or around March 26, 2025.
Please Note: Candidates will receive updates regarding application status via email. Please be sure to check your email frequently, including your spam folders for messages filtered by your email providers.
Equal Opportunity:
Our environment is characterized by respect for cultural backgrounds, belief systems, and ethnic diversity. The City of Bellingham is an Equal Opportunity Employer and values diversity in its work force. We do not make decisions on the basis of an individual's race, religion, creed, color, national origin, sex, marital status, age (40+), disability, retaliation, sexual orientation or gender identity, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault, and stalking, use of a trained dog guide or service animal by a person with a disability, or any other basis prohibited by local, state, or federal law. All are encouraged to apply for employment.
Fair Hiring Practices
The City provides individuals who have been arrested or convicted of a criminal offense an equal and fair opportunity to obtain employment.
The City will not inquire about an applicant's criminal history until after a conditional job offer has been made.
The City will disregard the prior arrest and conviction record of an otherwise qualified individual unless the offense is directly related to the job position for which the individual has applied.
The City will notify an otherwise qualified applicant about a potentially disqualifying conviction and give the applicant an opportunity to submit information regarding the accuracy of the criminal records as well as evidence of mitigation or rehabilitation, as appropriate.
There are many good reasons for working at the City of Bellingham. The work is rewarding and you have an opportunity to serve your community. Another good reason is the great benefits that the City offers its employees. See our benefits section (https://www.cob.org/employment/pages/benefits.aspx) for additional information.
This position is represented by the Teamsters 231 bargaining unit. Specific benefit information including Holidays, Vacation Accruals, Health, Dental and Vision Plans with cost sharing and Deferred Compensation Match can be found in the Teamsters 231 labor agreement (https://www.cob.org/employment/Pages/labor-agreements-pay-schedule.aspx) .
This position is covered by the State of Washington Department of Retirement Systems PERS plan. PERS requires mandatory employee and City contributions. Please visit the DRS website (http://www.drs.wa.gov/) for more information on PERS.
01
Thank you for your interest in this position at the City of Bellingham! To ensure a consistent review, only the City of Bellingham job application and required supplemental documents will be reviewed. Cover letters and resumes are not reviewed unless they are required as part of the process. When applying for this position, you must thoroughly complete each section of your application, and provide a thorough response to each of the supplemental questions. Please do not indicate "see resume" or copy content that is unrelated to the position being applied for from your resume when answering these questions.
Have you read and understood the information listed above?
Yes
No
02
Do you have a Bachelor's Degree in Engineering, Architecture, Construction Management or related field,
AND
Four years of progressively responsible experience with commercial building construction projects?
Yes
No
03
OR
Do you have post-secondary vocational or occupational training in a related field plus 6 years of direct construction project management?
Yes
No
04
Describe how you obtained your progressive experience with commercial building construction or direct construction project management?
05
Or In place of the above requirements, do you have a combination of relevant education and experience that provides you with the required knowledge, skill and ability to be considered? If yes, please briefly describe.
06
Are you willing and able to complete an asbestos abatement certification per federal requirements and successfully pass State health check annually?
Yes
No
07
Do you have a valid Washington State driver's license or the ability to obtain one by the time of hire and a good driving record? The successful candidate(s) must submit a three-year driving record abstract prior to hire, with period submission of driving abstract per City policy.
Yes
No
08
Describe the variety of construction projects you have managed. Please include the breadth and scope of construction activities, project budgets, and length of project construction times?
09
Explain your experience with writing and reviewing specifications, handling contract modifications, and participating in the public bidding process, demonstrating your ability to manage key project documentation and navigate public procurement processes effectively.
10
Please describe the key skills and strategies you use in cost estimating for facilities projects, as well as how you ensure that change orders or cost adjustments from external architects, engineers, or contractors are reasonable and justified. Include any methods you use to control costs, evaluate budget changes, and negotiate adjustments while maintaining project quality and timeline.
Required Question
Employer
City of Bellingham
Address
104 West Magnolia Street Bellingham, Washington, 98225
Phone
360-778-8228
Website
http://www.cob.org/employment
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