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Western Washington University Director of University Advancement Events in Bellingham, Washington

Director of University Advancement Events

Apply now ( Work type: Permanent Full Time

Location: Bellingham, WA

Categories: University Advancement

Position TitleDirector of University Advancement Events

About the Position

About the Position: Western Washington University is seeking a Director of University Advancement Events. The ideal candidate will lead the strategy and implementation of logistical details and programming components for events tied to University Advancement initiatives and strategic goals involving trustees, Alumni and Foundation board members, donors, alumni, and other key internal and external constituencies. They will oversee the Assistant Director of Events to execute on the strategies and tactics to accomplish the division's goals. The Director will report to the AVP of Alumni, Annual Giving & Marketing and Communications while serving on the unit's leadership team alongside peer Directors.

About You: You are a technical creative with the proven skills to work toward realizing a vision, preferably in a higher education environment. You can be engaging and supportive with individuals from multiple constituencies and diverse backgrounds. You can also manage competing demands with a focus on priorities and judicious use of resources and handle unexpected changes with grace and composure.

Position Duties and Responsibilities

The Director will lead the strategy and implementation of logistical details and programming components for events tied to the strategic goals of University Advancement initiatives involving trustees, board members, donors, alumni and other key internal and external constituencies.

  • Tasks include: Working with Program Managers, manage the logistics of key signature programs including, but not limited to the WWU Alumni Awards, Golden Vikings Reunion, Paint B'ham Blue for WWU, Governor's Mansion reception, WWU Alumni Weekend, Bellingham Leadership Forum, President's Society BBQ's, scholarships dinners and Presidential gatherings with select donors using a strategy that increases engagement.

Develop timelines, coordinate calendars and verify participation of campus VIPs. Ultimate responsibility for all details of event planning, including, but not limited to invitations, guest lists, RSVP coordination, all event logistics and follow-up.

  • Tasks include: Manage event calendar and schedule events using project management tool. Working with Advancement Services, generate guest lists. Manage electronic invitations using e-mail marketing tool. Working with Print & Copy Services, manage production of printed materials. Track RSVP's. Upload lists to CRM post-event.

Responsible for guest experience from invitation design to ease and completeness of RSVP process to event attendance and ensure completeness through database, communications and personal interactions.

  • Tasks include: Working with Program Manager, design overall look and feel of the event. Confirm date, time, location and description of event. Determine guest list. Verify event budget and fee structure. Execute on the Program Manager's creative vision for the event. Solicit feedback post-event from internal and external constituents. Make recommendations for future events based on feedback.

Design invitations ensuring creativity, accuracy and completeness of all information as well as all collateral materials. Ensure consistency with the overall look and feel of the event.

  • Tasks include: Working with UA Marketing & Communications, design print and electronic invitations in accordance with style guidelines. Update event webpage. Create online event registration forms. Arrange closed-captioning for virtual events. Post recording of events on webpage.

The Director will oversee and manage the Assistant Director of UA Events.

  • Tasks include: Recruitment, hiring, training, coaching and evaluation of Assistant Director. Delegate tasks as appropriate.

Other duties as assigned/professional development

  • Tasks include: Serving on committees and projects as assigned. Researching best practices and current trends in event management.

About the UniversityWestern Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2019 U.S. News & World Report rankings.

About the Department

University Advancement supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.

TheDivision of University Advancement ( is comprised of 44 staff members who support the engagement and philanthropy work. The three leadership units are: advancement services including financial and database work; major giving including donor relations and research; and alumni and constituent relations, advancement communications and marketing, and annual giving. Advancement transitioned to the Ellucian CRM in 2020. Main offices are on campus with satellite offices in downtown Bellingham and Seattle.

TheWWU Foundation ( manages assets of over $115 million. Current extended campaigns include a one-year $20 Million capital campaign as part of a state-funded electrical engineering and computer science building and a multi-year Campaign for Student Success, which focuses on recruitment and retention scholarships plus program excellence.

TheWWU Alumni Association ( informs, connects, and engages the 125,000 alumni with each other and with Western. More than half of Western alumni live in Washington with significant pockets along the West Coast and in major cities across the U.S. Signature programs include Distinguished Alumni Awards, Paint B’ham Blue, an annual welcome back to students event, and WeConnect, an online mentoring program connecting alumni with each other and with students.

Leadership volunteers serve on the boards for the Foundation and Alumni Association to set strategic direction and policy, raise friends and funds, and steward the community of donors and potential donors.

Required Qualifications

  • Bachelors Degree

  • 5+ years of overseeing and directing events

  • 2+ years of supervisory experience

  • Demonstrated exceptional project management skills

  • Demonstrated exceptional attention to detail

  • Demonstrated exceptional written and oral communications skills

Preferred Qualifications

  • Masters Degree

  • Experience in higher education

  • Experience in constituent relations and fundraising

  • Demonstrated graphic design skills

SalaryCommensurate experience, including an excellent benefits package

Application Instructions

A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.

Please include the names and contact information of three professional references.

Closing Date NotesApplication review begins June 4, 2021; position is open until filled.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services ( , 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services The report can be found at:Annual Security and Fire Safety Report ( .

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.

Job no: 498478

Advertised: May 04 2021 09:00 Pacific Daylight Time

Applications close: