Job Information
FIRST FED Legal Assistant/Assistant Corporate Secretary in Bellevue, Washington
**Could be done from Bellingham or Port Angeles also
Who We Are**
First Fed is a local community bank on an exciting growth trajectory with 16 locations in 5 counties across Washington. We are committed to investing in our amazing team and technologies which enable better service for our customers and communities. In 2021, First Fed was recognized as a Best Workplace by Puget Sound Business Journal and a Best Bank by Forbes, Peninsula Daily News, and Bellingham Alive.
We welcome applicants from all backgrounds -- our diversity makes us stronger. In 2023, we are celebrating our first 100 years of service.
Our Values
Optimism: We are positive and decisive. We believe the future will be better than the past. Our attitude demonstrates persistence which leads to success.
Initiative: We are self-starters and find innovative solutions. We are courageous, entrepreneurial, and passionate. We take action for good.
Respect: We include individuals from diverse backgrounds and with different perspectives. We are committed to honoring and serving others.
Growth: We learn and adapt so we can continually improve. We believe in personal growth through grit and determination.
Ownership: We are invested in our endeavors. We are accountable and take responsibility for our actions and decisions.
Position Purpose:
Reporting to and working in collaboration with the Corporate Secretary ("CS"), the Assistant Corporate Secretary plays a key role in supporting the broad range of corporate governance and corporate secretarial functions.
Essential Functions:
- Preparation of all Board of Directors ("BOD") and Committee materials prior and subsequent to BOD and Committee meetings.
- Record, prepare, and maintain all BOD and Committee meeting agendas, minutes, and records.
- Schedule, plan, and attend BOD meetings and Committee meetings.
- Maintain records and prepare Securities and Exchange Commission regulatory filings.
- Assist with preparation for and participate in the Company's Annual Shareholder meeting, including assistance with activities related to preparation of the Company's proxy statement and Annual Report.
- Track and ensure compliance with internal governance functions.
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``` - Assist with onboarding of new directors. - Assist with the preparation and review of legal documents. - Coordinate and maintain information received from directors on an ongoing basis. - Prepare and submit monthly expense reports for individual directors. - Maintain and be familiar with the Articles of Incorporation and Bylaws for the Company, and Charters for BOD Committees - Update and maintain electronic corporate files, legal records, databases, email, and directories - Fulfill due diligence and other information requests as needed - Provide direct support to the BOD, Executive Management Team ("EMT"), and Corporate Secretary to ensure that all duties of the Office of the Corporate Secretary are carried out in an effective and timely manner - Maintain and update legal project tracking timelines and schedule key dates and deadlines - Maintain and update monthly and annual BOD and Committee schedules to ensure compliance with periodic review requirements and timelines
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``` - Perform other duties as assigned.
Qualifications/Requirements:
- Bachelor's Degree or equivalent combination of education and experience
- Strong communication, organizational, and planning skills required.
Typically requires a minimum of four (4) years of relevant experience in an equivalent position, including experience taking and preparing detailed meeting minutes.
Ability to develop a thorough working knowledge of First Fed policies, proce