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Waggener Edstrom Executive Assistant in Bellevue, Washington

Executive Assistant because ‘I’ve Got This’ is not a job title. You enjoy fast-paced environments and multi-tasking is the only work style you know. You solve problems and move the ball forward because you are strategic like that – always thinking 3 steps ahead. You manage your executive(s) day like a tried-and-true cat herding specialist.

Communication and collaboration is JUST.WHAT.YOU.DO. You get things done, and you get them done efficiently.

If this sounds like you, you’re one of us – and we want you.

WE’s Digital Experience & Technology + Insight & Analytics team (DXTIA) is looking for a talented, self-motivated administrative professional to partner with key senior personnel on a fast-paced, dynamic team.

When you work at WE Communications (WE), you will find compelling work, a supportive administrative network, worthwhile and consistent professional development, outstanding benefits and the opportunity to contribute to the success of both DXTIA and our WE Global Assistants Network. WE values those who share our passion and belief in the power of change, discovery, and innovation. We invest in our future by creating a fun and inclusive workplace full of creative, skilled, curious, and enthusiastic people. We are all in this together!

This position can be based in our Bellevue, WA or Portland, OR office and will work remotely until our offices reopen. A flexible hybrid schedule is also an option.

Partner to EVPs and SVPs on the DXTIA team. This position requires a sound multi-tasker who can perform a variety of administrative duties while also managing frequent cross-team interactions and deliverables. Additionally, this role will act as a liaison between the senior team and agency members, staffers, clients, and vendors. A successful candidate can communicate well across all teams/levels, manage their time efficiently and effectively while juggling multiple priorities.

You’re good at daily support of key leaders:

  • Calendar and Inbox management

  • Travel via our travel agency

  • Processing expense reports

  • Note taking and document drafting/formatting on behalf of your Executive(s)

You succeed by:

  • Applying your strategic business thinking by understanding agency capabilities and how Executive(s) work fits in.

  • Showing us your stellar communication skills, offering insight and additional context to inform your Executive(s) and/or peers in decision-making.

  • Taking initiative in support of your Executive(s) and team - proactiveness is serious business

  • Enough said.

  • Screening correspondence and interoffice materials to determine priority and appropriate response. You take action.

  • Embracing a larger North America administrative team and occasionally fill in for others on vacation/PTO/leave.

  • Hitting the ground to run business errands, as needed, to meet required deliverables for meetings, offsites, gifting, etc.

You will work in close partnership with your DXTIA administrative team members and will report to the lead Executive Assistant on the DXTIA team, a fantastic resource to partner with and foster your career development at WE. You will also partner with our North America administrative team to execute cross-team, client, and agency deliverables – our collaboration is vital to the success or our teams and Executives. Additionally, you will join WE’s Global Assistant Network, a groundbreaking professional development program focused on providing growth opportunities, while championing the community of assistants WE has across the globe.

  • Education: High school education with a preference of an additional two to four years of university and/or trade school, or other administrative training in business, office administration or secretarial services

  • Five to seven years equivalent level of experience

  • Proficiency in MS Word, Excel, Outlook, Teams and PowerPoint is required

  • Ability to make solid business decisions, problem-solve and simultaneously handle multiple job task and/or priorities

  • Ability to be objective and discreet with sensitive information

  • Ability to demonstrate a high degree of professionalism

  • Ability to manage high levels of stress

  • Ability to receive and provide constructive feedback

  • Ability to work in a team setting with diverse personalities

  • Ability to work independently with little to no supervision

  • Excellent grammatical, editing, and proofreading skills

  • Excellent organizational and prioritization skills

  • Possess excellent oral/written and interpersonal communication skills

WE Communications:

WE is one of the largest communications and integrated marketing agencies in the world. We’re independent, we’re all about our people — both our clients and our employees — and we believe in the power of communications to move audiences to positive action.

For more than 30 years, we have been helping translate complex innovations into powerful, persuasive stories. Our sector expertise across key verticals — including technology, healthcare, consumer, and brand purpose — translates into insights and strategies that are informed, current and credible.

We work with companies that are embracing the ever-evolving digital world to reinvent themselves, to deliver new value to their customers or reach them in new ways and ultimately improve people’s lives.

Equal Opportunity: WE provides equal employment opportunity and does not discriminate against an employee or applicant because of age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity or expression, marital status, or other legally protected class status.

Diversity and Inclusion: WE values a diverse and inclusive workforce and is committed to creating a workplace where everyone thrives. We promote an atmosphere in which diversity of people and ideas are welcomed and valued. Diversity includes differences in race, religion, gender identity or expression, age, lifestyle, ethnic background and sexual orientation as well as differences in experiences and ideas.

ID: 10418

Posting Location Display Name : United States-WA-Seattle

External Company URL:

Street: Civica North Tower