Smartsheet Executive Assistant and Communications Specialist in Bellevue, Washington
Executive Assistant and Communications Specialist
Smartsheet is looking for an Executive Assistant/Communications Specialist to support the Chief Marketing Officer and marketing team. The ideal candidate will be proactive, flexible, resourceful and efficient while maintaining the highest level of confidentiality, integrity, and professionalism. You will serve as a strategic partner to the CMO as well contribute to the communications function of the team.
You will report to the Chief Marketing Officer and will be based at our headquarters in Bellevue, WA.
Develop a deep understanding of critical components of the business and key partnerships to provide strategic support to the CMO, Marketing leadership team and the Communications team.
Manage communications, email, and calendaring for the CMO.
Arrange travel plans and itineraries and manage expense reports for the CMO.
Plan and coordinate various meetings & events, both internal and external.
Work closely with the comms team (AR, PR, Employee) on marketing and communication initiatives.
Liaison with company leaders outside of marketing, customers, partners and other teams on behalf of the CMO and Communications team.
Support key project administration through pre-built Smartsheet tools.
Build and maintain excellent relationships with team members and with other assistants, including supporting other executive assistants and office team members to maintain continuity and best practices.
Help create PR plans and strategies as well as prepare presentations for meetings.
Edit and proofread press releases and presentations.
Other duties as assigned.
BS/BA degree or equivalent experience.
Have majored or closely studied media, communications, and journalism and have previous internship experience.
IT literate with comfort using Smartsheet, Gmail, Google Calendar, Google for Work and Microsoft Office.
Excellent writing and editing skills.
Positive, can do attitude, exceptional organization, communication skills, attention to detail, and follow through.
Brings a creative approach to work with a willingness to innovate and continuously improve.
Ability to manage highly sensitive or confidential situations and information with professionalism.
Ability to work independently, manage shifting priorities, demonstrate good personal judgment, and effectively handle tasks under pressure.
The ability to work with individuals inside and outside Smartsheet in a way consistent with our values and commitment to service.
Perks & Benefits
100% employer-paid medical, dental, and vision coverage for full-time employees
Equity - Restricted Stock Units (RSUs) Equity with all offers
Lucrative Employee Stock Purchase Program (15% discount)
401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
Monthly stipend to support your work and productivity
15 days PTO to start, plus Flexible Sick Leave
Up to 24 weeks of Parental Leave
Personal paid Volunteer Day to support our community
Opportunities for professional growth and development including access to Audible for Business and LinkedIn Learning online courses
Company Funded Perks, including a counseling membership, primary care membership, local retail discounts, and your own personal Smartsheet account
Teleworking options from any registered location in the U.S. (role specific)
Equal Opportunity Employer
Smartsheet is an Equal Opportunity Employer committed to fostering an inclusive environment with the best employees. We provide employment opportunities without regard to any legally protected status in accordance with applicable laws in the US, UK, and Australia. If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.
At Smartsheet, we strive to build an inclusive environment that encourages, supports, and celebrates the diverse voices of our team members who also represent the diverse needs of our customers. We're looking for people who are driven, authentic, supportive, effective, and honest. You're encouraged to apply even if your experience doesn't precisely match our job description—if your career path has been nontraditional, that will set you apart. At Smartsheet, we welcome diverse perspectives and people who aren't afraid to be innovative—join us!
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