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Job Title: Project AdministratorJob Description

A large construction firm in South Seattle is looking to hire a Project Administrator for a job starting in April in Anchorage, Alaska. This is a 7-month contract role that is 100% onsite from 7 a.m. to 3:30 p.m. The role provides full administrative support to marine construction and/or dredging job/project sites. It requires some travel and the ability to support various projects within the region. The position requires proven administrative and computer skills with a high level of accuracy and attention to detail. The successful candidate will have proven initiative, problem-solving, and multitasking skills and demonstrate the ability to maintain strict confidentiality, professionalism, and discretion at all times.

Responsibilities

• Provide administrative and clerical support, including faxing, scanning, processing daily mail, correspondence, filing, word processing, and Excel spreadsheets.

• Coordinate project team meetings.

• Answer phones, forward calls, record messages, and provide follow-up as needed.

• Set up field office, housing, and vendors for remote job sites.

• Arrange and coordinate onsite maintenance and repairs performed by outside contractors.

• Manage project document control on SharePoint, including various files and logs such as preliminary notices, conditional lien waivers, change orders, permanent materials purchase orders, and correspondences.

• Order and manage office supplies and assist with submitting purchase requisitions as requested.

• Process project-related accounts payable invoices.

• Review field timecards.

• Manage and track subcontractor certified payroll.

• Assist project personnel in preparation of payment accruals, permanent material purchase orders, change orders, cost reports, and small business reporting.

• Conduct new hire onboarding and coordinate training.

• Act as an HR liaison between the field and the office, and submit federal contract compliance reports for the company and all subcontractors on the project.

• Assist in the preparation of subcontracts and management of subcontractor requirements, including reviewing certificates of insurance and bonds.

• Assist with good faith efforts outreach.

Essential Skills

• Proven administrative and computer skills with a high level of accuracy.

• Strong initiative, problem-solving, and multitasking skills.

• Ability to maintain strict confidentiality, professionalism, and discretion.

• Proficiency in Microsoft Office, including Excel.

• Experience with document control and project coordination.

• Familiarity with CMIC, timecards, invoicing, reporting, payroll, LCP tracker, and Aconex.

Additional Skills & Qualifications

• 3-5 years of experience working in a construction environment.

Work Environment

The work environment includes working in a double-wide office in the Port of Alaska, near Anchorage. The restroom is in a separate building. The role involves working with skilled trade workers coming in and off the job site.

Pay and Benefits

The pay range for this position is $30.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Anchorage,AK 99501.

Application Deadline

This position is anticipated to close on Mar 13, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.