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Washington State Administrative Assistant 1 in Airway Heights, Washington

Description

Administrative Assistant 1 Airway Heights Corrections Center (AHCC) Full Time Permanent

This recruitment is only open to current Washington State Department of Corrections employees.

The Washington State Department of Corrections is seeking a highly motivated and qualified individual for the position of Administrative Assistant 1 (AA1) at Airway Heights Corrections Center.

Airway Heights Corrections Center (AHCC) is a 2000+ bed male facility located approximately 10 miles west of Spokane. The prison consists of a main facility that houses medium- and long-term minimum-custody offenders. A separate perimeter adjacent to the main facility accommodates a minimum-security unit for offenders with minimum-custody or lower.

The Department of Corrections (DOC), as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law and provides leadership for the future of corrections in Washington State.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.

Duties

Under direct supervision of a Lieutenant, this position performs complex clerical functions in support of the facility's Shift Office and Roster Office to provide staff support services for custody staffing of a 24/7 facility. Key responsibilities of an Administration Assistant 1 include, but are not limited to:

  • Analyze daily rosters and shift summaries for each custody post. Ensure accuracy and compliance to applicable laws, CBA, policies, and procedures.
  • Preschedule overtime per the CBA.
  • Research issues and discrepancies, verify attendance, and follow up on resolutions.
  • Assign available relief employees to known vacancies.
  • Create extra posts from training, committees, and meetings, in Automated Time & Labor Advanced Scheduling (ATLAS).
  • Input on-call and Lieutenant workweek adjustments.
  • Provide Roster Department assistance during absences.
  • Provide support during emergencies.
  • Assist with Human Resources with custody hiring events and psychological testing.
  • Attend all required trainings. Qualifications

  • High School graduation or GED equivalent.

  • Three years progressive clerical work experience to include data entry. College course work in related field will substitute year for year for up to two years work experience.
  • Intermediate Microsoft Outlook, Word, and Excel spreadsheet work experience.
  • Excellent customer service skills.
  • Maintain strict confidentiality.

Desired Qualifications:

  • ATLAS database experience. Supplemental Information

'The mission of DOC is to improve public safety.'

For additional information about the agency, please visit doc.wa.gov.

IMPORTANT NOTES:

  • Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

*Phone number *AND_ email address are required for all professional references._

  • Answers to supplemental questions must be verifiable with work history provided.
  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
  • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
  • This position may be represented by a Union Shop.

We are committed to hiring individuals who possess core diversity competencies:

  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
  • Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.
  • Respectfully acknowledge people's differences and recognize these differences as important and valuable.
  • Promote inclusiveness.
  • Be culturally sensitive and appropriate.
  • Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email rebecca.oneal@doc1.wa.gov or call (509) 244-6704. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

Salary: $2,957.00 - $3,815.00 Monthly

Location: Spokane County - Airway Heights, WA

Job Type: Full Time - Permanent

Department: Dept. of Corrections

Job Number: 2020-07660

Closing: 11/29/2020 11:59 PM Pacific

Agency: State of Washington

Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504

Phone: View Posting for Agency Contact

Website: http://www.careers.wa.gov

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