Compass Housing Alliance Property Manager (7/17/17) in Seattle, Washington

* PROPERTY MANAGER*

ABOUT THE POSITION: The Property Manager is involved in all aspects of day-to-day operations of the property, including compliance, tenant relations, maintenance and repair, security, janitorial services, landscaping, and other operational aspects of the building. They administer tenant service requests and must be familiar with the terms of tenant leases as well as supervises any assigned staff. This position both compliments and supports the Program Manager of the assigned program.

ABOUT THE ORGANIZATION: Compass Housing Alliance develops and provides essential services and affordable housing for homeless and low-income people in the greater Puget Sound region. We envision a world in which every person lives in a safe and caring community. To learn more about the agency visit www.compasshousingalliance.org.

LOCATION: Headquarters in Pioneer Square

REPORTS TO: Director of Housing Operations

FLSA STATUS: Exempt

SCHEDULE: Days, Monday - Friday (plus on-call requirements)

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties, responsibilities, and activities may change or be assigned at any time with our without notice. The employee in this position must be able to read, write, and understand English.

Building Management

  • Prepare and serve legal notices to residents.

  • Undertake daily inspections evaluating the condition and cleanliness of the building. Identify anticipated needs of the exterior and common areas.

  • Coordinate with Maintenance staff to plan regular unit inspections and follow up as needed. Communicate unit condition concerns with key staff.

  • Communicate vacancies and assist Maintenance staff as needed with unit turn plans, complete move out report, and track CHA provided furniture.

  • Oversee fire code safety standards and emergency preparedness procedures.

  • Assist Maintenance staff to quickly resolve unit or building emergencies by remaining on-call afterhours.

  • Communicate with IT for all needs regarding office phones copiers, computers and other system support related issues.

Rent Collection

  • Ensure all resident rental records are complete and accurate.

  • Collect, post, deposit, and account for all rents received.

  • Invoice all residents monthly to communicate the current and/or past due amount owed.

  • Process resident periodic income adjustments as needed and prepare rent change notices.

  • Reconcile subsidy payments with subsidy providers as needed.

  • Communicate rent adjustments/arrears with payee services as needed to ensure accurate rent is received.

Data Management

  • Utilize Boston Post property management database to enter and maintain all required data.

  • Provide maintenance and janitorial budget oversight to ensure program is operating within budget as year progresses with aim to underspend by 5%.

  • Submit weekly updates to program leadership team regarding vacancies/applicant & unit-turn progress, rent arrears, and condition of unit/building.

Compliance

  • When units vacate, coordinate with CHA and referral partners to add qualified applicants to interest list and maintain partner and funder commitments when filling vacancies.

  • Complete all lease paperwork prior to new residents moving in.

  • Complete income certifications prior to offering a unit to an applicant and perform tax credit income re-certifications for all residents annually.

  • For residents with subsidy, submit move in documents and receive approval prior to lease-signing and submit all annual income updates and periodic income adjustments as they occur.

  • Complete monthly, quarterly, and annual compliance reports as required by funders, as well as facilitate on-site funder monitoring inspections, including necessary preparations.

  • Adhere to all local and federal Fair Housing requirements & Landlord Tenant Laws.

Leadership

  • Foster a cooperative and harmonious working climate to maximize employee morale and productivity.

  • Keep immediate superior promptly and fully informed of all problems or unusual matters of significance and take prompt corrective action where necessary or suggest alternative courses of action which may be taken.

  • Maintain a favorable working relationship with all other company employees to foster and promote a cooperative and harmonious working climate which will be conducive to maximum employee morale, productivity, and efficiency/effectiveness.

  • Project a favorable image of the organization in order to promote its aims and objectives and foster and enhance public recognition and acceptance of all of its areas of endeavor.

  • Perform all duties and responsibilities in a timely and effective mariner in accordance with established company policies to achieve the overall objectives of this position.

SUPERVISORY RESPONSIBILITIES

  • Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Directly supervises up to 1 or more employees. Responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; monitoring performance; rewarding and disciplining employees; and addressing complaints and resolving problems.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Demonstrated knowledge of best practices in housing operations, laws, and compliance

  • General bookkeeping; understanding of monitoring budgets is a plus.

  • Strong attention to detail with excellent organizational skills; efficiently and effectively manage multiple priorities.

  • Strong collaboration skills to work calmly and collaboratively with program staff and program residents.

  • Ability to communicate and work effectively with individuals from diverse economic circumstances, cultural and ethnic backgrounds, physical and mental abilities, and sexual orientation.

  • Excellent written and oral communication skills with ability to communicate effectively about technical problems and solutions. Strong problem solving, time and project management skills are required to be successful in this role.

  • Ability and aptitude with technology necessary for successful day-to-day functioning in business environment including various databases, Microsoft Office Suite including Word, Excel, Outlook, etc., and Internet technology.

  • Valid WA driver’s license, proof of insurance, and a driving record that meets Compass standards, REQUIRED.

EDUCATION AND/OR EXPERIENCE

  • A Bachelor’s degree is strongly desired, Master’s preferred in business or related field. Or relevant work experience, certificate and/or equivalent continuing professional development or education.

  • A minimum of 2 years’ experience in property management is required; knowledge of Boston Post or related property management database preferred.

  • Experience with affordable housing management is preferred.

  • 2+ years’ experience working in a regulated/compliance environment preferred; knowledge of tax credits, WSHFC, SHA, HUD regulations also preferred.

  • 1+ years’ experience working in peo ple management as a supervisor or lead, desired.

  • Familiarity with issues of homelessness, mental illness, substance abuse, sexual assault, and/or domestic violence, desired.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • While performing the duties of this job, the employee is regularly required to talk and hear.

  • The employee is frequently required to stand, walk, use hands to finger, handle, or feel, type, and reach with hands and arms; and requires the ability to occasionally lift office products and supplies up to 20 pounds.

  • Work takes place in an office environment where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required.

  • Travel to program sites and meetings outside the office and around the county are necessary.

Mental efforts like attention to detail, interacting with others in-person and through email, using critical thinking skills to strategize, develop and implement business plans, create and edit documents, listen and participate verbally at meetings.

In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department via phone at 206-474-1100 or via e-mail at HRInfo@compasshousingalliance.org.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is normal. Compass programs are housed within a human services environment in the Greater Seattle area. Our diverse tenant community includes many single, formerly homeless adults who lack any family support system. Compounding the constraints of poverty, our client community includes the physically and mentally disabled, persons living with AIDS, those who struggle with chemical dependencies, veterans, and vulnerable, elderly adults. Working at Compass will mean that you will be in close proximity to the people we serve. This position is eligible for remote work.

EQUAL OPPORTUNITY EMPLOYMENT

Compass Housing Alliance is committed to a policy of equal employment opportunity and treats all employees and applicants equally without regard to age, ancestry, citizenship, color, creed, disability, familial status, gender identity, genetic information, marital status, national origin, parental status, political ideology, pregnancy, race, religion, sex, sexual orientation, veteran or military status, use of section 8 certificate, use of service animal, and all other groups protected by law, and promotes diversity in its workforce.Compass Housing Alliance takes affirmative action to implement programs and maintain practices and policies that eliminate barriers to equal employment opportunity. Our program is available for review by employees and applicants for employment in the Human Resources Office during regular office hours.

Location: Administration & Operations

Job Code: 2017JUL17A

# of Openings: 1