Washington State Assistant Contracts Specialist - Contracts Specialist 3 in Olympia, Washington


The Opportunity:

The Washington State Department of Transportation (WSDOT) is looking for a knowledgeable and ambitious Assistant Contracts Administrator to conduct preparation and administration of contracts necessary to deliver funded projects according to the agency's Strategic Plan and legislative direction. The Contracts Specialist 3 is specifically responsible for contracting actions involving goods and services, public works, and Information Technology (IT) to obtain competitively priced products and services while protecting the interests of the department and taxpayers. This position exercises authority to guide and influence WSDOT contracting and procurement processes and administers pertinent laws, regulations, rules and policies. As an expert level practitioner, this position provides training to other procurement professionals in the department and to the business community. This position represents WSDOT in negotiations with contractors, the Department of Enterprise Services, and other agencies. The position directly supports the WSDOT strategic values of safety, inclusion, integrity, and sustainability.

The Assistant Contracts Administrator is responsible for influencing WSDOT's statewide operating programs which involve high-risk outcomes. The decisions made by the incumbent will have a significant impact on operations throughout the department. In order to be successful in this position, you will need to maintain a high level of integrity and have a wide range of contract knowledge. In addition, you will need to be up to the challenge of leading the agency by applying 21st century acquisition and contract management techniques and technology. If you are up to the challenge, we encourage you to apply today!

At WSDOT, we honor diversity in the workplace and support one another with respect and trust. If you would like to join our team-oriented environment and enjoy continuously changing environment, and yet with a great deal of career stability and growth, definitely consider a career opportunity with WSDOT.

This position will perform the following work:

  • Independently provide advanced and senior level professional acquisition and contract administration functions associated with the negotiation, development and termination of large-scale WSDOT projects.
  • Provide assistance and consultation to lower-level procurement practitioners. This includes supporting and mentoring staff, and providing cross-training opportunities.
  • With delegated authority, responsible for all aspects of acquisition activities. These activities include but are not limited to: development of plans and scope of work for complex acquisitions in coordination with assigned staff; drafting and reviewing Requests for Proposal (RFP); Request for Quotations (RFQ) and Request for Quotation and Qualification (RFQQ).
  • Coordinates and consults with the Office of Attorney General (OAG), the Office of Financial Management (OFM), the Department of Enterprise Services (DES), the Department of Labor & Industries (L&I;) and all private and public sector representatives on complex contract requirements and procedures to ensure compliance and fulfillment of contracts.
  • Performs advanced and complex professional level responsibilities associated with the preparation of contracts in compliance with Federal, State and Agency statutory requirements for agency projects.
  • Advises Contract Managers and Executive Management for ongoing contract management best practices.
  • Serve as agency liaison on statewide multi-agency enterprise contracting and acquisition efforts.
  • Coordinate and provide outreach training to internal and external customers and stakeholders and suppliers. From the hiring authority's perspective, viable and competitive candidates should meet or exceed many of these desirable qualifications:

  • In-depth knowledge and working experience applying Federal, State and Department regulations governing acquisition, contracting and public purchasing.

  • Current experience drafting, reviewing and analyzing: Requests for Information (RFI), Requests for Quotation (RFQ), and Requests for Proposal (RFP).
  • Demonstrated ability to establish and maintain effective working relationships with business representatives and other stakeholders to resolve issues.
  • Proficient experience with personal computers utilizing Microsoft Office applications including Word, Excel, Access and Outlook.
  • Bachelor's degree in business administration, public administration, business law, contract management, contract law or closely allied field.
  • One of the following professional certifications: Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Professional in Supply Management (CPSM) or other related certification.
  • Ability to travel in state, using personal or state vehicle, and remain in travel status for up to four days in a week or ten days a month.

Note: This position is covered by a union shop provision. Therefore, as a condition of employment, candidates who are appointed are required to become members of the WFSE, or arrange to pay to that union a fee equivalent to its regular monthly dues. The union shop provision shall be effective on the first day of the month following the employee's initial 30 days in this classification.

How to Apply:Applications for this recruitment will be accepted electronically. Please select the large "apply" button at the top of this announcement. You may need to set up an account profile. To be considered for this position you will need to answer the supplemental questions, as part of the supplemental questions you will need to provide a letter of interest. Your letter of interest should describe how your experience, training and education make you a viable and competitive candidate for this position.

Contact us:For inquiries about this position, please contact Lisa Carboneat 360-705-6846 or email to hqhr@wsdot.wa.gov. Please reference recruitment number 17DOT-HQ-01410.

The Washington State Department of Transportation is an equal opportunity employer. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, and disabled and Vietnam era veterans are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may call or email the recruiter.

Salary: $54,072.00 - $71,040.00 Annually

Location: Thurston County – Olympia, WA

Job Type: Full Time - Permanent

Department: Dept. of Transportation

Job Number: 17DOT-HQ-01410

Closing: 7/31/2017 11:59 PM Pacific

Agency: State of Washington

Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504.

Phone: View Posting for Agency Contact

Website: http://www.careers.wa.gov